Invoice Payment Detail by Depot Group
Written by Bob Hooper
Updated at February 1st, 2023
Table of Contents
Overview
What is a Depot Group?
How to setup payment details by Depot Group
Step 1 - Set the use of Depot Groups
Step 2 - Amend the Depot Group(s)
Setting payment details on a document
If the Invoice Payment Detail is by Ledger
Customer invoicing is not factored
Customer invoicing is factored
If the Invoice Payment Detail is by Depot Group
Overview
The Prime user (system administrator) on Merchanter can setup Invoice Payment Details by Ledger and Currency and optionally adding Factoring Companies (and associated Invoice Payment Details) within a Ledger.
This can also be taken to a more detailed level of the Depot Group level, where a system is set to have a "Financial company per Depot Group".
What is a Depot Group?
A Depot Group is one or several depots that all point to the same financial company on the financials software. If your business has several businesses that work independently of each other they can be setup as separate Ledgers within Merchanter. The Depot Groups is for businesses that share customers, suppliers, products etc. but their invoices go to different financials.
How to setup payment details by Depot Group
Step 1 - Set the use of Depot Groups
Settings > Organisation Settings > Financial Ledger Settings: Accounts Integration tab
Step 2 - Amend the Depot Group(s)
Depot Groups are maintained via:
Settings > Organisation Settings > Depot Groups
Single click on a Depot Group in the list then click the Invoice Payment Details button.
Select and edit a payment details from the list: -
Setting payment details on a document
Configure your AuraQ invoice document to populate a payment details region by calling SUB_GetInvoicePaymentDetail
If the Invoice Payment Detail is by Ledger
Customer invoicing is not factored
The system will try to retrieve InvoicePaymentDetail by Ledger and Currency of the order. If not found it will try to retrieve by Ledger only.
Customer invoicing is factored
The system will try to retrieve an Invoice Factoring object.
If not found it will drop back to Ledger & Currency lookup.
If found the system will try to retreive InvoicePaymentDetail by Factoring Company and Currency, dropping back to Factoring Company if not found.
If the Invoice Payment Detail is by Depot Group
The system will try to determine the Depot Group of the order's Depot. If not found, the system drops back to retrieval by Ledger and Currency.
If found, the same logic for Invoice Payment Detail by Ledger is employed, substituting Depot Group for Ledger.
Build Number: RC_5272_5334
Release Month & Year: Feb 2023